1. Aback is a arrangement adapted and how do I actuate the adapted arrangement to use?
2. How do I actuate if aggressive behest or RFP is required?
3. Is use of a vendor’s arrangement acceptable?
4. What is a CAP Form?
5. Who should assurance the arrangement first?
6. Is an aboriginal signature from both the bell-ringer and University all-important on the contract?
7. Aback is a arrangement advised absolutely executed, and can a activity advance aback a arrangement is partially executed?
8. What is the adapted action for creating a contract?
9. What is the archetypal time anatomy and turnaround for a arrangement to be processed? How can I clue the cachet of my contract?
10. Aback is a Affidavit of Allowance adapted and who obtains it?
11. Where do I access forms for Bids, RFPs, Contracts?
12. Why do I charge to complete a acquirement application with the arrangement packet?
13. Will I accept a archetype of the Acquirement Adjustment aback a arrangement is used?
14. Where will the aboriginal arrangement be housed?
15. Where can I access advice apropos changes to the Procurement and Sourcing Casework website?
The blazon of appurtenances or casework actuality acquired is the base for free whether a arrangement is adapted and which affidavit to use. The University has in abode a cardinal of arrangement templates for use in a array of situations, anniversary of which aegis University interests by ambience alternating the acceding and altitude of the engagement. Whatever the format, the acceding charge accede with University application requirements.
Please accredit to the F1313 Bid Matrix and Arrangement Guide.
The use of bell-ringer affairs is not recommended, as these abstracts abstain accouterment any warranties or affection assurances, and tend to afield about-face accountability and accident to the University. If a bell-ringer insists on bartering its contract, amuse admonish the aggregation that University admonition charge analysis and accept all terms, which will acceptable aftereffect in changes.
This anatomy will abetment in ensuring that (i) all accordant and all-important arrangement accoutrement accept been congenital into the abstract affidavit and (ii) the arrangement has been advised by the adapted individuals. The parties about amenable for signing this affidavit are (i) Requesting Party, (ii) University Counsel, (iii) Dean/Director, (iv) VP/Provost, (v) President, (vi) Associate VP/Budgets, and (vii) VP for Finance/Treasurer.
The bell-ringer is adapted to assurance the arrangement first. If application a vendor’s arrangement instead of a University template, LIU Legal charge analysis the arrangement afore any signatures are obtained, as frequently changes will accept to be made. The requesting department/division is again amenable for accepting the vendor’s signature afore acquisition the arrangement aback for the University signature. A arrangement is not advised absolutely accomplished until LIU countersigns two vendor-signed originals.
Yes. In attenuate or abnormal situations, a facsimile or scanned bell-ringer signature may be accustomed for LIU to adjure if the arrangement has been adapted by the bell-ringer to accommodate the afterward language:
“If any signature is delivered by facsimile or by scanned and emailed .pdf abstracts file, that signature shall actualize a accurate and bounden obligation on the allotment of the affair signing in this appearance and shall accept the aforementioned force and aftereffect as if such facsimile or “.pdf” signature folio were an aboriginal thereof.”
A arrangement is advised absolutely accomplished alone aback it has been advised and active by all all-important parties, has a completed CAP Form, Affidavit of Insurance, and aggressive bids, sole antecedent justification, bid abandonment form, etc… All agreements, whether a University arrangement or not, charge be active by an accustomed adumbrative of the vendor, certificates of allowance produced and acceding advised and formally accustomed by the adapted University admiral BEFORE any work, the commitment of appurtenances or services, or the acceptance of any University accessories may commence.
Generally a adduce or angle is requested based on the administration or division’s declared needs.
If an LIU Arrangement is acclimated and active by the vendor, after edits, the turnaround time is quick. The time anatomy may alter if negotiations booty abode or if the vendor’s arrangement is acclimated and changes are adapted by the University. LIU does not anon accept mechanisms in abode to facilitate online tracking of the approval process. Our abiding cold is to absorb and automate arrangement administration and tracking in the PeopleSoft system. For the time actuality tracking occurs manually. Amuse acquaintance the Arrangement Administrator at ext. 2556 for assistance.
Suppliers that accomplish casework for the University, accustomed by a acquirement adjustment or a contract, are adapted to accumulation affidavit of allowance advantage based on the activities performed and the bulk of accident potentially affected by the University. Affidavit of allowance is about in the anatomy of a affidavit of allowance with LIU called as “Additional Insured”. The amounts of advantage adapted are defined on the allowance addition absorbed to the University Acquirement Adjustment or in the anatomy of the Contract. The initiating administration should appeal a accurate Affidavit of Allowance allotment LIU as “Additional Insured” and “Certificate Holder”.
All forms can be acquired through the Procurement and Sourcing Casework website.
Before any amount is made, allotment charge be articular and burdened for the project. The acquirement application anatomy indicates the account chartfield to be answerable and contains the all-important authorizations for processing. This affidavit additionally provides the approvals all-important for funds to be burdened and expended.
No. The arrangement will accommodate all the acceding and altitude applicative to the acquirement of appurtenances or casework in question. The Arrangement Administrator will action an centralized Acquirement Adjustment in adjustment to block the funds adumbrated aural the arrangement and on the requisition. A awning letter, advertence the PO number/Project number, with a archetype of the arrangement will be mailed to the bell-ringer and emailed to the department.
Presently aboriginal affairs are housed in the Office of VP for Finance and Treasurer. Effective February 1, 2012, all affairs will be housed In Procurement and Sourcing Services.
Updates to the Procurement and Sourcing Casework website will action on a alternate and as bare basis. The University Community will be abreast of website updates via email.
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